Water cooler costs come from two main sources – the water cooler unit, and service elements such as bottle replacement or filter replacement.

Bottled water is expensive in a number of ways:

  • Cost of water cooler unit – initial cost, rental, maintenance
  • Cost of replacement bottles – which include the bottle itself, the filtration, the transportation   (drivers and trucks), and the removal and disposal of used bottles
  • Cost of workplace accidents and workers compensation claims for replacing heavy 5-gallon jugs, which weight 45 lb each
  • Cost of square footage required to store bottles

Bottleless water, on the other hand, tends to be lower cost because there are no bottles to replace. Cost savings for bottleless water coolers are generally 30-50% compared with bottled water.